Brought in to rescue and complete a complex SharePoint proposal management platform — then expanded, migrated to Office 365, and now rebuilding for Microsoft Teams.
Maximus Inc had invested significantly in a custom SharePoint solution designed to manage collaboration across their proposal process — a complex, high-stakes workflow involving multiple stakeholders, sensitive documents, and strict oversight requirements. The previous development team had laid the groundwork, but the solution was incomplete and had stalled.
Maximus needed expert consultants who could step in, understand what had been built, finish it properly, and then own the long-term support and evolution of the platform. That's where McKula came in.
McKula completed and extended the solution into a fully capable proposal management platform — with four core capabilities working in concert.
Different roles in the proposal process see exactly what they need — nothing more, nothing less. Access is governed by position, not by trust.
Automated notifications trigger when documents require review — keeping proposals moving without manual follow-up or missed deadlines.
Leadership gets real-time visibility into proposal pipeline status, bottlenecks, and activity through purpose-built Power BI dashboards.
New proposal sites can be spun up quickly and consistently — the provisioning process ensures every engagement starts with the right structure in place.
After completing and stabilizing the original SharePoint solution, McKula assisted Maximus in migrating the platform into Office 365. We've also developed additional solutions for Maximus beyond the proposal management platform — each engagement building on the trust and institutional knowledge accumulated over years of partnership.
Today, McKula is actively rebuilding the entire proposal solution for Microsoft Teams — modernizing the architecture while preserving the workflows and capabilities that Maximus relies on.